About the role:
The Office Coordinator will play a pivotal role in continuing to foster a thriving organizational culture at Edge. Working across teams, you will champion company culture while supporting senior leadership and ensuring smooth company operations. This multifaceted role combines executive assistance, administrative excellence, and people-focused initiatives to maintain alignment with our values and strategic goals. You’ll take ownership of key initiatives, such as developing our culture documentation and pursuing a Just Label, while managing critical processes like proposals. These efforts will ensure high-quality deliverables that reflect Edge’s values, vision, and mission.
This role is in-person, based out of Edge’s Vancouver office.
How to apply:
Please apply for this position by sending an email to careers@edgec.ca Your email should reference the Office Coordinator role and include:
• Your resume
• A brief cover letter outlining your qualifications and what you are passionate about.
We would love to hear from you if you have:
We’re looking for a passionate, motivated individual who thrives on making a difference for people and the planet. You’ll excel in this role if you align with Edge’s values — clarity, quality, trust, innovation, and people — and bring the following qualifications and attributes:
• Exceptional organizational skills with a process-driven approach and strong attention to detail.
• Strong interpersonal abilities, with a proven track record of fostering trust, collaboration, and effective communication.
• A proactive, solution-oriented mindset with a commitment to quality and continuous improvement.
• Passion for sustainability and a dedication to making a positive impact for people and the planet.
• Relevant education in business administration, organizational behavior, or business management.
• Proven experience in an administrative or people-focused role, ideally within a small to medium-sized, dynamic organization.
• Experience in proposal management or a related role is highly desirable.
• Proficiency in office management tools and software, including the Microsoft Office Suite.
What the role includes:
Culture Development
• Collaborate with senior leadership to identify and implement initiatives that enhance the company culture.
• Plan and coordinate internal events, and initiatives that promote collaboration, innovation, and well-being for people across Edge.
• Integrate initiatives within the workplace environment that align with Edge’s mission and core values.
• Work with current staff to develop and maintain Edge culture documentation used to communicate what Edge is about to current and future employees.
Coordination with Leadership
• Provide day-to-day support to senior leadership, including meeting coordination, and task prioritization.
• Organize and assist leadership in the production of materials, presentations, and correspondence to ensure alignment with company goals.
• Track and follow up on leadership action items, ensuring timely progress on strategic initiatives.
• Coordinate travel arrangements, schedules, and itineraries for leadership team members.
• Support leadership in aligning team efforts with the company’s mission of creating buildings for people and the planet.
Company Administration
• Manage and oversee day-to-day administrative operations, including scheduling, and organization across Vancouver and Toronto offices.
• Coordinate company activities and events in alignment with growth and culture goals.
• Work with senior leadership to maintain company policies and procedures to reflect organizational values and operational needs.
• Manage external vendors and service providers to ensure smooth office operations.
Proposal Management
• Coordinate the company’s proposal process, including coordinating proposals to ensure proposal leads are supported throughout the process and that all materials issued meet Edge’s high-quality standards.
• Track deadlines and deliverables for proposal submissions, ensuring all requirements are met.
• Develop and maintain a repository of proposal templates, case studies, and other resources to streamline the process.
Employee Experience Support
• Support recruitment efforts, including job postings, candidate communications, and interview coordination.
• Assist in employee performance reviews alongside of managers to ensure processes are followed and reviews are successfully executed.
• Develop and maintain programs that prioritize employee well-being, diversity, and inclusion in alignment with Edge’s pursuit of a Just Label (Just Overview – Living Future).
• Work with HR to monitor and report on metrics related to employee engagement, satisfaction, and retention.
Compensation & Benefits:
• Expected annual base salary of $60,000-$85,000.
• Additional annual bonuses, typically in the region of 5% of base salary.
• Enrollment in health benefits program.
• 12:30 finish on Fridays.
• 20 paid vacation days.
• This position is fully office-based, located in Vancouver
Note: Relocation assistance is not available for this role.
About Us:
Edge Consultants is an engineering firm based in Vancouver, British Columbia, and Toronto, Ontario, providing energy and sustainable design services for clients across the globe. We are a dynamic, sustainability-focused group, focused on designing and delivering buildings that serve both people and the planet. We are on a mission to build a workplace culture that inspires our team while advancing our vision of creating buildings that leave a positive impact on the environment, people and the communities that we live in.
We have delivered energy, carbon, and sustainability solutions to many iconic projects across the commercial, institutional, transportation, hospitality, educational, and industrial sectors.
Our values of clarity, quality, trust, innovation, and people not only define the essence of our company but also shape our daily pursuits. United by these values and a passion for environmental sustainability, we endeavor to go beyond each project, developing innovative yet simple solutions. We look at the bigger picture and are united in our goal to deliver high-quality, sustainable, and creative solutions that create a sustainable future in partnership with our clients.
If you’re looking for a workplace that gives you the opportunity to make positive changes in your career, as well as in the lives of our clients and the communities we support, we encourage you to join our talented team. We are proud to be an equal-opportunity employer. We welcome applications from diverse backgrounds, identities, and experiences. We are committed to an inclusive environment for all employees and applicants.
We seek other like-minded individuals who share our passion for impacting positive environmental change.